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UNIVERSITY LIBRARY RULES AND REGULATIONS

Approved in the 1039th Meeting of the

University Board of Regents on March 14, 1991

PLEASE READ FOR YOUR INFORMATION AND GUIDANCE

 

Rules and Regulations

 

 

ARTICLE X. UNIVERSITY LIBRARY RULES AND REGULATIONS

 

Sec. 1.  TYPES OF LIBRARY RESOURCES. The use of the different types of library resources shall be subject to the following conditions:

 

  • GENERAL REFERENCE BOOKS. General Reference books and materials (encyclopedias, dictionaries, atlases, etc.) shall be for room use only. General reference books may be issued for classroom use upon request of a faculty member but these shall be returned within the day.

 

  • THESES, DISSERTATIONS AND PERIODICALS. Theses, dissertations and periodicals shall be for room use only. However, faculty and officials of the University may borrow a priodical, other than the latest issue for a period of one week.

 

  • RESERVE BOOKS. Reserve books (required reading material for coursed offered during the semester / summer shall be lent for room use only and recalled two hours after it is issued. It may also be borrowed for overnight use upon request and may be returned not later than 9:00 o'clock the next working day.

 

  • CIRCULATION BOOKS. Books for home use are usually loaned for two weeks unless otherwise specified.

 

  • SPECIAL COLLECTIONS. Special collections (rare books, books and personal papers of Filipiniana and Archives Sections, AV materials, microforms, diskettes, cd-roms, manuscripts, legal papers, art collections and certain types of Fine Arts books, etc.) shall be for room use only.

 

Sec. 2.  REGISTRATION FOR LIBRARY PRIVILEGES. Bona fide members of the University who register for library privileges shall be required to         obtain the following:

 

  • Student identification card valid for the current semester; or

 

  • Faculty / staff identification or appointment papers;

 

  • Borrower's cards issued for the current semester; and

 

  • Library clearance

 

Sec. 3. BORROWING PRIVILEGES OF UNDERGRADUATE STUDENTS AND ADMINISTRATIVE STAFF. Undergraduate students and staff of the University may borrow not more than five (5) booksat a time.

 

Sec. 4. BORROWING PRIVILEGES OF GRADUATE STUDENTS AND RESEARCH STAFF. Graduate students and research staff of the University may borrow not more than ten (10) books at a time.

 

Sec. 5.   BORROWING PRIVILEGES OF FACULTY AND OFFICIALS OF THE UNIVERSITY. Members of the faculty and officials of the University may borrow not more than ten (10) books at a time for a period of one month.

 

Sec. 6.  STACK PRIVILEGES. Bona fide members of the University may, for justifiable reasons, be given access to the special collections on closed stacks such as: rare books, books in personal papers of Filipiniana archives, theses and dissertations and periodicals.

 

Sec. 7. BOOKS BORROWED DURING THE SECOND SEMESTER. Books borrowed during the second semester shall be returned without renewal of loan for the mandated annual inventory.

 

Sec. 9. RECORD OF WITHDRAWAL. A record of withdrawal shall be made of every material of any kind taken from any library. Any person who draws a book of periodical from a library shall be held accountable for it until its return.

 

Sec. 10. RECALL OF BOOKS. Any book on loan may be recalled if:

 

  • Officials of the University have urgent need of the book.

 

  • A book is to be placed on "Reserve" for a course or to be given shorter loan periods.

 

  • It is overdue; or

 

  • The libraries are conducting their mandated annual inventory.

 

Sec. 12.  LOSS OF A CIRCULATION BOOK. Any person who loses or fails to return a book within seven (7) days after due date or recall shall either replace it with the same title or a good photocopy or pay its current replacement value, or replace it within thirty (30) days by another title to be selected by the Librarian. In all cases the person shall pay a fine equivalent to 50% of the cost of the book.

 

Sec. 14.  FAILURE TO RETURN A CIRCULATION BOOK. Any person who fails to return any book open to general circulation on its du date or after recall shall pay a fine of P2.00 a day, exclusive of Sundays and holidays.

 

Sec. 15. FAILURE TO RETURN A RESERVE BOOK. Any person who fails to return a reserve book shall pay a tine according to the following schedule: For the first hour or a fraction thereof after the hour appointed for return, one peso (P1.00); for each hour after the first, five pesos (P5.00); for each full day, fifty pesos (P50.00). A second offense within a semester shall subsequently suspend / curtail this privilege for the rest of the semester or summer.

 

Sec. 16. WITHDRAWAL OF A RESERVE BOOK WITHOUT RESERVATION PERMIT. Any person who draws out a reserve book for overnight use without an approved reservation shall pay a fine of P50.00. The library privilege to borrow from the reserve collections shall be suspended for two weeks on second offense.

 

Sec. 17. VIOLATIONS ON THE USE OF SPECIAL COLLECTIONS AND ARCHIVAL MATERIALS. Infraction of the rule on the use of special collections and archival materials shall mean suspension of library privileges not exceeding one month.

 

Sec. 18. FAILURE TO RETURN A GENERAL REFERENCE BOOK AND OTHER RESTRICTED MATERIALS BORROWED FOR PHOTOCOPYING PURPOSES. Any person who fails to return a general reference book and other restricted materials borrowed for photocopying  purposes shall pay a fine of P50.00. On the second offense the person shall have his library privileges suspended for one week.

 

Sec. 19. MUTILATING OR STEALING LIBRARY PROPERTIES. Any person who shall deface, mutilate, appropriate for himself, or steal any library material or property shall replace it or pay its current replacement value and pay a fine of not less than P300.00 but not more than fifty percent (50%) of the current cost of the book whichever is higher. This is without prejudice to the imposition, in appropriate cases, of an additional penalty of suspension of expulsion to the imposed after due process, by the Chancellor upon recommendation of the University Librarian through the Dean.

 

Sec. 20. LOSS OF IDENTIFICATION CARD. Any bona fide member of the University who loses his identification card shall report the loss immediately to the College Library. An application for a duplicate identification card shall be made to the Registrar's Office and presented to the College Library for proper validation.

 

Sec. 21.  FALSIFICATION AND USE OF SOMEONE ELSE'S IDENTIFICATION CARD OR BORROWER'S CARD.

 

  • Any person who falsifies the identification card shall after due process be suspended from the university for not more than one semester.

 

  • Any person who uses an identification card or borrower's card not his own shall have his library privileges suspended for not more than one semester.

 

Sec. 22.  DISORDERLY AND DISRUPTIVE BEHAVIOR. Any person engaged in disorderly conduct such as drunken behaviour, creating disorder, tumult, breach of peace, or serious disturbance, gross and deliberate discourtesy, possession of prohibited drugs or in disruptive behaviour such as excessive noise, loud discussions, scandalous acts (such as exhibitionist acts, necking, etc.); or in improper behaviour such as smoking, eating and playing cards within the library premises shall be excluded by the Librarian from the library premises and be subject to suspension of library privileges for not more than two weeks.

 

Sec. 23. REFUSAL OR FAILURE TO SETTLE LIBRARY ACCOUNTS. Any person who after due notice shall refuse or fail without just cause to settle library accounts or obligations:

 

  • Shall not be allowed to register:

 

  • Shall not be permitted to use the University Libraries:

 

  • Shall not be issued a University clearance.

 

Sec. 24. SUMMARY AND REGULATION PROCEDURES FOR DISCIPLINARY ACTION BY THE LIBRARIAN. The University or College Librarian may proceed against any person in case of violations of provisions of the University Library Rules and Regulations. The summary and regular procedures for disciplinary action by the Librarian shall be provided in the implementing guidelines.

 

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